Indoor event venues provide a controlled environment that is safe and sheltered from Mother Nature.

Though indoor event venues have a higher success rate than outdoor venues, it is still crucial that you perform a thorough inspection of your site and pay attention to several key factors of the space.

Walls

Many different types of walls are used in venues and all the types will affect your event. The most commonly used walls in big function spaces are air walls, which expand and retract on a track and allow the venue to close off or open up a space. If you are going to host an event in a venue that uses air wall to separate your event from others, be sure to ask what kind of event is occurring at the same time as yours and find out what the integrity of the venues air walls is; the last thing you want is for your guests to have to listen to the latest hip-hop favorites coming from the other side of the wall while your CEO gives a speech.

Ceilings

Different ceilings can create acoustical challenges for any event that is going to provide amplified entertainment or speaking. Tall, exposed, or metal ceilings will present the most difficulties. Look for an indoor event venue with some type of acoustical architectural ceiling and walls with carpet on panels to absorb the sound and eliminate any type of echo or hollow sound.

Floors

The floor of your venue can also have an impact on the acoustics. For the best result, steer clear of concrete or tile floors and look for carpet. Just make sure that the design on the carpet isn’t too crazy; if you are planning an elegant event, you don’t want the carpet design to be a mauve and green jungle print pattern from 1984.

Other Important Details

• Always measure the size of doorways and service elevators to ensure that the huge chocolate cake won’t be too huge to fit through the door.
• Be sure to ask about power availability at your indoor event venue.
• Check the pre-function area or foyer; make sure that it isn’t going to be used by any other groups during your event.
• While performing your site inspection, inquire about venue charges.

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