4. Food and beverage as a bargaining chip<\/h3>\n
Quite often, venues will waive the venue fee if a minimum amount is spent on food and beverage. If this isn\u2019t the standard procedure for your venue of choice, propose at the very least they offer you a discount. This isn\u2019t necessarily limited to food and beverage; perhaps they have a minimum amount to spend on bar service as well. If your attendee numbers are promising, you may be able to satisfy this minimum to justify a discount.<\/p>\n
If you are providing food and beverage, there are many ways to reduce costs in this area and many venues will be open to helping you come up with alternatives to produce the same effect for reduced costs.<\/p>\n
Another possibility is to bring in your own staff if the venue allows it. Some places charge a la carte for staff according to the needs of the individual event. If you have an established go-to provider for service staff then it might be a better deal for you to go that avenue and avoid the additional venue charges.<\/p>\n
Most venues have hard limits around what they will allow outside providers to perform on-site. Before making any final decisions, check with your venue to confirm what is permissible.<\/p>\n
5.\u00a0 Target their targets<\/h3>\n
Just as the time of day and day of the week can signify big savings for you, so too can different times of the year. For example, approaching venues at the end of a quarter, year-end or in a period of slow business could mean a good deal for you. Feasibility for venues hitting their targets are lower at this time and they may be more open to giving you enough of a discount that will work with your budget.<\/p>\n
One last tip:<\/strong> be sure to choose a venue that typically hosts events such as yours. If you try to align your event with a venue that is not a good fit, there will be less chance that they\u2019ll be willing to make accommodation for you.<\/p>\n The best negotiating power you have will always be in fostering connections with venues and being a repeat customer.<\/p>\n Becoming friends with venue managers will create an environment where they\u2019ll be more likely to give you a good deal when it comes to cost-cutting. Not only because you\u2019ve developed a relationship with them but because the repeat business you bring them is good for their bottom line.<\/p>\n Happy planning!<\/p>\nHave you spent countless hours searching for an online corporate event planning course to help you learn the intricacies of planning a successful event?<\/h4>\n
YOU CAN STOP SEARCHING!<\/h1>\n
Register now for E.P.I.C<\/h2>\n Go E.P.I.C.<\/strong><\/a>\n
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