{"id":1784,"date":"2015-11-25T22:00:17","date_gmt":"2015-11-25T22:00:17","guid":{"rendered":"http:\/\/theeventu.com\/?p=1784"},"modified":"2019-03-04T04:37:16","modified_gmt":"2019-03-04T04:37:16","slug":"8-time-management-secrets-for-event-planners","status":"publish","type":"post","link":"https:\/\/theeventu.com\/individuals\/blog\/8-time-management-secrets-for-event-planners\/","title":{"rendered":"8 Time Management Secrets for Event Planners"},"content":{"rendered":"

Any project’s biggest enemy is time and it’s no different in the events industry; that’s why we’re sharing our 8 Time Management Secrets for Event Planners<\/strong> in the hope that it will help you better manage your events.<\/p>\n

Anyone who expects event-planning success should also expect hard work and long\u00a0hours. If you always seem to have more work than working hours, though, you may be\u00a0due for a refresher course in time management. The eight ideas that follow can\u2019t give\u00a0you more time, but they can help you make the most of what you\u2019ve got.<\/p>\n

Follow these tips to help you get\u2014and keep\u2014time on your side when planning an event.<\/h4>\n

1. Place a Time Limit on Meetings.<\/strong> If you or others on your team tend to dread\u00a0meetings, maybe it\u2019s because they drag on too much and accomplish too little. Knowing\u00a0your meeting lasts only an hour or less should help keep things moving. Before each\u00a0meeting, decide on a limited number of topics to discuss and a limited time period for\u00a0discussing them.<\/p>\n

2. Set Deadlines and Beat Them.<\/strong> When you\u2019ve got a lot to do and not a lot of time to\u00a0do it, deadlines can help you to stay on schedule. Prioritize your tasks, and then draw\u00a0up a schedule for completing them. Don\u2019t make the mistake of waiting to start on a task\u00a0just because the deadline seems far away. Chances are, something will come up to fill\u00a0the extra time you think you have.<\/p>\n

3. Take Advantage of Your Peak Time.<\/strong> To be most efficient at the jobs you like least,\u00a0tackle them at the time of day when you feel most productive. Pay attention to your\u00a0moods and work output throughout the day to find out when you\u2019re most productive,\u00a0and save your worst jobs for when you\u2019re at your best.<\/p>\n

4. Don\u2019t Overload on Overtime.<\/strong> If your workweek consistently exceeds a reasonable\u00a0number of hours (even more than the extended hours that most event planners work),\u00a0ask yourself why. Identify the tasks that take up the most time and look for ways to\u00a0complete them more efficiently. Also, compare the number of hours you\u2019re working to\u00a0what you\u2019re actually getting done. A too-small return on your time investment indicates\u00a0a problem.<\/p>\nIf you are going to be an effective time manager, you need to balance the driving forces with the limiting forces in your life. <\/a><\/span>Click To Tweet<\/a><\/span>\n

5. Do Some Delegating.<\/strong> Don\u2019t feel guilty about delegating responsibility\u2014if you take\u00a0on a job that someone else could handle more effectively, you\u2019re not making the best\u00a0use of your resources.<\/p>\n

6. It\u2019s Okay to Say No.<\/strong> When it comes to time management, many of us are our own\u00a0worst enemy. You\u2019ll never have enough time to finish your work if you\u2019re always biting\u00a0off more than you can chew. When others ask you to take on extra work or tasks, they\u00a0are putting a monkey on your back. If you agree to take on too many jobs for others,\u00a0you are soon carrying an impossible load of monkeys and accomplishing nothing.<\/p>\n

7. Put It in Writing.<\/strong> To remember phone numbers, important dates or anything else,\u00a0write them down or put them in your phone. Freeing your mind of clutter helps you\u00a0think more clearly, and concentration is key to productivity.<\/p>\n

8. Cultivate Helpful Relationships.<\/strong> Create and keep lasting relationships that result in\u00a0people gladly working to assist you, and this can be one of your most powerful time management\u00a0strategies.<\/p>\n

Ultimately, it\u2019s all about balance. If you are going to be an effective time manager, you\u00a0need to balance the driving forces with the limiting forces in your life.<\/p>\n

Live within the\u00a0zone between these two pressures so that you can be your most effective all the time.<\/p>\n

One of our favorite secret weapons for better time management is renowned author and efficiency expert, Dr. Steven R. Covey’s Time Management Grid. In the example below you’ll see that each quadrant\u00a0represents a different level of urgency and importance for the basic activities that make\u00a0up your day.<\/p>\n

\"time<\/a><\/p>\n

Utilizing this grid and the tips above will make for a more efficient and successful event planning business. If you’d like to learn more about how to improve your time management skills, download a FREE copy of my best-selling book, Going Live: Insider Secrets to Corporate Event Production<\/em><\/a><\/strong> today.<\/p>\n

\n

Have you spent countless hours searching for an online corporate event planning course to help you learn the intricacies of planning a successful event?<\/h4>\n

YOU CAN STOP SEARCHING!<\/h1>\n

Register now for E.P.I.C<\/h2>\n Go E.P.I.C.<\/strong><\/a>\n \"E.P.I.C.\n<\/div>","protected":false},"excerpt":{"rendered":"

Any project’s biggest enemy is time and it’s no different in the events industry; that’s why we’re sharing our 8 Time Management Secrets for Event Planners in the hope that it will help you better manage your events. Anyone who expects event-planning success should also expect hard work and long\u00a0hours. If you always seem to
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